Washington & Jefferson College
  • Washington, PA, USA
  • Full Time


The Administrative Specialist for Academic Affairs will support faculty by assisting with administrative duties.


Duties and Responsibilities

  • Perform general office administrative duties including keeping the copiers operational and filled with paper, ordering, and maintaining office supplies, proofreading documents (exams, syllabi, recommendation letters, etc.), organizing and distributing materials for faculty committees, and monitoring budgets
  • Assist with interview scheduling, campus visits, candidate itineraries related to faculty recruitment
  • Coordinate special projects
  • Complete requisitions and expense reports as needed
  • Provide technical assistance on computer and office equipment to faculty and other college personnel
  • Greets students and campus visitors, in person or on the telephone, and answers or refers inquiries as appropriate
  • Protect operations by keeping information confidential
  • Supervise, mentor, train, and delegate assignments to student workers
  • Support Professors Emeriti
  • Schedule group meetings on Zoom and/or Teams
  • Update webpages with WordPress
  • Book meetings and conference rooms using 25Live
  • Proctor exams upon request



  • High School diploma required
  • Bachelor's in business or related field preferred
  • Ability to type accurately at 60-65 wpm
  • Ability to use Microsoft Office Suite
  • Ability to positively interact with faculty, students, and staff members
  • Good spelling and grammar skills, telephone manners, and organizational skills
  • Conscientious, dependable, and flexible
  • Preferred knowledge of Sakai, Colleague, 25Live, and WebAdvisor
  • Excellent time management skills
  • Maintain discretion and confidentiality


Supervisory Duties

This position does not require any supervisory duties.



The above declarations are not intended to be an all-inclusive list of the duties and responsibilities of the position described, nor are they intended to be such a listing of the skills and abilities required to do the job.  Rather, they are intended only to describe the general nature of the position.


Job Description Status The duties and responsibilities listed in this job description are illustrative ones anticipated for this position.  Other duties and responsibilities may be assigned as required.  Washington & Jefferson College reserves the right to amend or change this job description to meet the needs of its programs.  This job description and any attachments do not constitute or represent a contract.

Washington & Jefferson College
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